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Cash receipt template

Cash leaves no bank trail, so the receipt is the only record that money changed hands. Write the amount in words as well as figures, say what it was for, and sign it.

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Cash receipt · example

FromHilltop Tutoring
ToCarla Mendes
CurrencyUSD
DescriptionQtyPriceAmount
Maths tutoring, 4 one-hour sessions in September, paid in cash4$45.00$180.00
Total$180.00

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How to use the cash receipt

  1. Enter your business as the receiver.
  2. Add the name of the person who paid.
  3. Describe what the cash was for, with the amount.
  4. Add the amount in words and the receiver's name in the notes, then save.

Cash receipt checklist

  • Receipt number
  • Date
  • Received from: the payer's name
  • Amount in figures and in words
  • What the payment was for
  • Balance remaining, if it was a part payment
  • Name and signature of the person who received the cash

Handling cash safely

Issue receipts in number order and never reuse a number. Count the cash in front of the payer, bank it promptly, and reconcile receipts against deposits each week. Gaps in the numbering, or deposits that do not match the receipts, are the first thing an auditor looks for.

Questions

Why write the amount in words?

Words are harder to alter than figures. If the two ever disagree, the words are normally taken as correct.

Are there rules for large cash payments?

In the US, a business that receives more than $10,000 in cash in one transaction or related transactions must file IRS Form 8300 within 15 days. Some countries ban large cash receipts outright: in India, receiving ₹2 lakh or more in cash for a single transaction is prohibited.

Should both people sign?

The receiver signs to acknowledge payment. The payer's signature is optional but useful for larger sums.

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