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Blank invoice template

Start from an empty invoice rather than someone else's example. Each field below is labelled with what goes in it, so you can see what to fill in and there is nothing to delete.

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Blank invoice · example

FromYour business name
ToClient name
CurrencyUSD
DescriptionQtyPriceAmount
Description of the product or service1$0.00$0.00
Total$0.00

Keep this document

Enter your email and we'll send a sign-in link. Your draft is saved to your account when you open it.

How to use the blank invoice

  1. Type your business name, address and email in the From block.
  2. Fill in the client and their billing address.
  3. Add a line for each item, with quantity and unit price.
  4. Save the draft; issuing gives it the next invoice number.

The fields on a blank invoice, and what goes in each

FieldWhat to enter
FromYour legal or trading name, address, email, and tax number if registered
Bill toThe client's legal name and billing address, as their accounts team knows it
Invoice numberLeave it: allocated when you issue
Issue dateThe date you send it
Due dateA calendar date, set by your terms
LinesDescription, quantity, unit, unit price and tax rate
NotesPurchase order number, project reference or a thank-you
TermsPayment window, methods, bank details and late-payment policy

Blank or example?

A blank template suits people who already know their line items. If you are unsure how to describe the work or what payment terms are normal in your trade, open one of the trade templates instead; they start with realistic lines you can edit.

Questions

Why not print a blank invoice and fill it in by hand?

You can, but handwritten invoices are harder to read, easy to lose and need a separate record of what was billed. Filled in here, the arithmetic is done for you and the invoice is kept with the client.

Which fields are mandatory?

For most businesses: your details, the client, an invoice number, the date, a description, the amount and the due date. Your tax number and tax lines become mandatory once you are registered for VAT, GST or sales tax.

Where does the invoice number come from?

Numbers are allocated in sequence when you issue the invoice after signing in, so drafts never use up or duplicate a number.

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