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Hotel bill format

A hotel bill combines supplies taxed at different GST rates: the room, food, laundry and anything else the guest used. Each line needs its own rate, and the room rate depends on the value charged per night.

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Hotel bill format · example

FromHotel Lakeview Residency
ToAnand Kulkarni, Deccan Software Services Pvt Ltd
CurrencyINR
DescriptionQtyPriceAmount
Room 204, deluxe double, 6 to 9 October, per night (SAC 9963)3₹4,800.00₹14,400.00
Restaurant: dinners, 6 to 8 October1₹2,350.00₹2,350.00
Laundry service1₹450.00₹450.00
Total₹18,118.50

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How to use the hotel bill format

  1. Enter the hotel name, address and GSTIN.
  2. Add the guest, with their company and GSTIN if the stay is for business.
  3. Bill room nights at the tariff, then food and other services on separate lines.
  4. Check the GST rate on each line, then save.

Hotel bill format

  • Hotel name, address, GSTIN and contact details
  • Bill number and date
  • Guest name and address, with company name and GSTIN for business stays
  • Room number and type, check-in and check-out dates, number of nights
  • Room tariff per night, with SAC 9963
  • Food and beverage charges, itemised or by date
  • Other services: laundry, transport, minibar
  • GST rate, with CGST and SGST for each line
  • Advance received and balance payable
  • Payment mode and guest signature

GST rates on a typical hotel bill

These are the rates in force from 22 September 2025. Check the current notifications before relying on them.

ChargeGST
Room, value up to ₹7,500 per night5%, no input tax credit for the hotel
Room, value above ₹7,500 per night18%
Restaurant, hotel with no room above ₹7,5005%, no input tax credit for the hotel
Restaurant, hotel with any room above ₹7,50018%
Laundry, transport and other servicesUsually 18%; check each service

Worked example

A guest stays 3 nights at ₹4,800 a night, eats ₹2,350 of meals in the hotel restaurant and uses ₹450 of laundry. Rooms: ₹14,400 plus 5% GST (₹360 CGST, ₹360 SGST). Food: ₹2,350 plus 5% (₹58.75 CGST, ₹58.75 SGST). Laundry: ₹450 plus 18% (₹40.50 CGST, ₹40.50 SGST). Total ₹18,118.50.

Questions

What GST applies to hotel rooms?

From 22 September 2025, rooms with a value up to ₹7,500 per unit per day are taxed at 5% without input tax credit for the hotel, and rooms above ₹7,500 at 18%. Before that date the lower slab was 12%. The rate follows the value actually charged, not the published tariff.

What GST applies to food on a hotel bill?

Restaurant service in a hotel where any room is priced above ₹7,500 a day (a "specified premises") is taxed at 18% with input tax credit. Otherwise it is 5% without credit. Confirm which applies to your property.

Can a business guest claim GST on a hotel bill?

On the room, generally yes, if the bill carries the company's name and GSTIN. GST on food and beverages is usually blocked credit under section 17(5).

Why does a hotel charge CGST and SGST to a guest from another state?

For accommodation, the place of supply is where the property is. A hotel always charges the CGST and SGST of its own state.

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