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Taxi bill format

Employers reimburse taxi fares against a bill that shows the trip itself: date, route, distance and vehicle. This format records those details along with tolls, driver allowance and GST where the operator is registered.

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Taxi bill format · example

FromSai Ram Tours & Travels
ToRohan Mehta, Seabreeze Media Pvt Ltd
CurrencyINR
DescriptionQtyPriceAmount
Outstation trip 7 October, Mumbai to Pune and back, sedan MH 02 XX 0000, per km310₹14.00₹4,340.00
Driver allowance1₹400.00₹400.00
Expressway tolls, both ways, at actuals (receipts attached)1₹640.00₹640.00
Total₹5,617.00

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How to use the taxi bill format

  1. Enter the operator's name, address and GSTIN if registered.
  2. Add the passenger, or the company being billed.
  3. Record the date, route, vehicle number and kilometres on the fare line.
  4. Add driver allowance and tolls separately, then save.

Taxi bill format

  • Operator or driver name, address, phone and GSTIN if registered
  • Bill number and date
  • Passenger name, and company if billed to a business
  • Vehicle number and type
  • Trip date, start and end times
  • Pick-up and drop locations
  • Kilometres travelled, or hours for a package hire
  • Fare: per kilometre, package or fixed
  • Waiting charges, night charges and driver allowance
  • Tolls, parking and state permit fees at actuals
  • GST, if registered
  • Payment mode

How different hires are billed

Hire typeHow it is billed
Local, point to pointFixed fare or meter reading
Local packageHours and kilometres, such as 8 hours / 80 km, plus extra km and hours
OutstationRate per km with a daily minimum, plus driver allowance
Airport transferFixed fare plus parking and tolls

Questions

Is GST charged on taxi fares?

Registered cab and rent-a-cab operators usually charge 5% without input tax credit; an operator that opts to take credit charges a higher rate. Operators below the ₹20 lakh registration threshold charge no GST. For rides booked through an aggregator app, the platform pays the GST.

Are tolls and parking taxed?

Tolls and parking paid on the passenger's behalf can be shown at actual cost outside the taxable value if they meet the pure agent conditions in Rule 33. Otherwise they form part of the fare.

What do employers need on a taxi bill?

Usually the date, pick-up and drop points, distance or hours, vehicle number, amount and the operator's name and contact details. Some also ask for the operator's GSTIN.

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