luckpandaHow to use the construction invoice
- Enter the project, site address and job or contract number.
- Bill the share of each phase completed this period.
- Add approved change orders as separate lines.
- State the retainage and lien-waiver terms, then save and issue.
Progress billing, worked through
Take a 48,000 kitchen and bath remodel billed in monthly draws. By the end of month two, framing is finished (60% was billed on draw 1), plumbing rough-in is half done and one change order for an extra window has been approved. The invoice bills what was earned this period; the owner withholds 10% retainage from it.
| Line | Scheduled value | Complete | Billed this period |
|---|---|---|---|
| Demolition and framing | 12,000 | 100% (60% billed before) | 4,800 |
| Plumbing rough-in | 9,500 | 50% | 4,750 |
| Change order 1: additional window | 1,850 | 100% | 1,850 |
| Retainage withheld at 10% | -1,140 | ||
| Payable this period | 10,260 |
What to include on every construction invoice
- Project name, site address and contract number
- Application or invoice number and the period covered
- Original contract sum, approved change orders and the revised contract sum
- Work completed to date and this period, by phase or schedule of values
- Retainage held this period and to date
- Previous payments received and the balance due
- Your contractor licence number, where your state requires it
- Lien notice or waiver terms where applicable