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Trucking invoice template

Brokers and shippers pay carrier invoices against the rate confirmation and the signed bill of lading. Match those documents line for line and quote the load number, and payment goes through without a phone call.

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Trucking invoice · example

FromLone Star Haulage LLC
ToSummit Freight Brokerage Inc.
CurrencyUSD
DescriptionQtyPriceAmount
Linehaul, load 77812: Dallas TX to Atlanta GA, per loaded mile812$2.40$1,948.80
Fuel surcharge, per loaded mile812$0.42$341.04
Detention at receiver: 3 hours after 2 free hours3$50.00$150.00
Lumper fee paid at receiver, receipt attached1$175.00$175.00
Total$2,614.84

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How to use the trucking invoice

  1. Enter your company with MC and USDOT numbers, and the broker or shipper.
  2. Bill linehaul by loaded miles, or the flat rate on the rate confirmation.
  3. Add fuel surcharge, detention, lumper and other accessorials.
  4. Attach the signed BOL and rate confirmation, then save and send.

What a carrier invoice should show

  • Carrier legal name, MC number and USDOT number
  • Broker or shipper name and billing address
  • Load or reference number from the rate confirmation
  • Pickup and delivery locations and dates
  • Linehaul: loaded miles times the rate per mile, or the agreed flat rate
  • Fuel surcharge, if billed separately
  • Accessorials: detention, layover, lumper, stop-off, tarping
  • Remit-to details, or your factoring company's if invoices are assigned

Worked example

An 812-mile load from Dallas to Atlanta at 2.40 a mile is 1,948.80 in linehaul. Add a fuel surcharge of 0.42 a mile (341.04), three hours of detention at 50 an hour after two free hours (150.00) and a 175.00 lumper fee paid at the receiver: the invoice comes to 2,614.84.

Questions

What documents go with a trucking invoice?

The signed rate confirmation, the bill of lading signed at delivery as proof of delivery, and receipts for lumper fees or other reimbursable charges.

What is detention?

A charge for waiting at the shipper or receiver beyond the free time, commonly two hours, billed per hour after that. It must be on the rate confirmation or approved by the broker to be paid.

How fast do brokers pay?

Thirty-day terms are common. Many carriers use quick-pay for a fee, or sell invoices to a factoring company to be paid within a day or two.

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