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Freelance invoice template

Freelancers wait longest on invoices that are unclear about what was delivered or when payment is due. This one names the project, the deliverables and the date, so the client has nothing to query.

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Freelance invoice · example

FromAna Lindqvist, Copywriter
ToFieldstone Software Inc.
CurrencyUSD
DescriptionQtyPriceAmount
Website copy: home, about and three product pages (2 revision rounds included)1$1,400.00$1,400.00
Product launch email sequence, 4 emails1$600.00$600.00
Additional revision round requested 18 September3$75.00$225.00
Total$2,225.00

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How to use the freelance invoice

  1. Add your name or trading name and the client's billing contact.
  2. Bill by project, day or hour, one line per deliverable.
  3. Note usage rights and any deposit already agreed in the terms.
  4. Save it, and sign in to send it with a payment link.

Project, day rate or hourly?

Billing methodSuitsOn the invoice
Project feeDefined deliverablesOne line per milestone, with the agreed fee
Day rateEmbedded or on-site workDays worked and their dates
HourlyOpen-ended or support workHours per task, from your time log

Terms worth putting on every freelance invoice

  • The due date as a date, with "Net 14" or "Net 30" if you like
  • How to pay: bank details or a payment link
  • What the fee covered, such as two rounds of revisions
  • When usage rights or ownership pass to the client, often on payment in full
  • Your late-payment policy, matching your contract

Questions

Should freelancers ask for a deposit?

For new clients and projects of more than a few days, a deposit of 25 to 50% is common. Invoice it at the start and deduct it on the final invoice.

What can I do if a client pays late?

Send a reminder on the due date and again a week later. In the UK the Late Payment of Commercial Debts (Interest) Act lets you claim interest at 8% over the Bank of England base rate, plus fixed compensation, on business invoices. In the US, late fees should be agreed in your contract.

Do I charge VAT or sales tax as a freelancer?

In the UK only once you are VAT registered, which is compulsory above £90,000 of taxable turnover. In the US most freelance services are not subject to sales tax, though some states tax certain digital and design services.

Can I invoice a client in another currency?

Yes. Pick the client's currency; amounts are formatted the way that currency is written.

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