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Graphic design invoice template

Design projects drift: another round of revisions here, a new format there. An invoice that lists what the fee covered, and bills extras separately, keeps the scope visible and the conversation short.

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Graphic design invoice · example

FromStudio Fennel Design
ToTidewater Brewing Co.
CurrencyUSD
DescriptionQtyPriceAmount
Brand identity: logo, colour palette and type system (2 revision rounds included)1$3,200.00$3,200.00
Packaging design: can label, per design4$450.00$1,800.00
Additional revision round requested 22 September3$85.00$255.00
Total$5,255.00

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How to use the graphic design invoice

  1. Add the client and the project name.
  2. Bill each deliverable or phase on its own line.
  3. Add extra revision rounds and rush fees separately.
  4. Say when files and rights pass to the client, then save.

Typical lines on a design invoice

  • Discovery and brief
  • Initial concepts, with the number of directions
  • Development, with the revision rounds included
  • Final artwork in the agreed formats
  • Extra revision rounds at the hourly rate
  • Stock images or fonts licensed for the client, at cost
  • Rush fee for a shortened deadline

Deposits and milestones

A 50% deposit before work starts is standard with new clients, with the balance on delivery of final files. On longer projects, bill at milestones such as concept approval and final artwork, so you are never more than one phase unpaid.

Questions

How many revisions should a design fee include?

Two or three rounds is common. Bill further rounds at your hourly rate, and say so in the quote, so the invoice line is no surprise.

Who owns the design after payment?

Under US copyright law the designer owns the work unless a signed agreement assigns it or it qualifies as work made for hire. Most designers transfer rights or grant a licence on payment in full.

Should I hand over source files?

Only if the agreement includes them. Many designers charge separately for editable source files.

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