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Moving invoice template

Moving bills are disputed more than most, usually over time and extras. This template sets out a local hourly move the way a customer can check it: start and finish times, crew size, travel time, materials and each extra charge on its own line.

Free to createNo account neededUnited States format

Moving invoice · example

FromSteady Hands Moving Co.
ToOlivia Grant
CurrencyUSD
DescriptionQtyPriceAmount
3 movers and 26 ft truck, 4 October, 8:00 to 13:305.5$165.00$907.50
Travel time, depot to origin and destination back to depot1$165.00$165.00
Packing materials: 20 medium boxes, 4 wardrobe boxes, tape and paper1$148.00$148.00
Stair fee: third-floor walk-up at origin1$75.00$75.00
Total$1,295.50

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How to use the moving invoice

  1. Enter your company, and your USDOT number if you move across state lines.
  2. Bill crew and truck by the hour with the start and finish times.
  3. Add travel time, packing materials and extras such as stairs or long carries.
  4. Record the valuation option the customer chose, then save and issue.

What a moving invoice should show

  • Company name, USDOT and MC numbers, or state license number
  • Customer, origin and destination addresses
  • Order or bill of lading number
  • Crew size, truck size, start time, finish time and breaks
  • Travel time or fee between your depot and the job
  • Packing materials by type and quantity
  • Extra charges: stairs, long carry, piano or heavy items, shuttle truck
  • Valuation option chosen and its cost
  • Deposit paid and balance due

Worked example: a local move

Three movers and a 26-foot truck work from 8:00 to 13:30, 5.5 hours at 165.00 an hour (907.50). Travel to and from the depot is one hour at the same rate (165.00), packing materials come to 148.00 and a third-floor walk-up adds a 75.00 stair fee. The invoice totals 1,295.50.

Questions

How are local and long-distance moves priced?

Local moves are usually charged by the hour for a crew and truck, plus travel time and materials. Interstate moves are priced on the weight of the shipment and the distance, with extra services added.

What is the 110 percent rule?

For an interstate household move on a non-binding estimate, the mover must deliver the goods on payment of no more than 110% of the estimate; anything above that is billed afterwards with at least 30 days to pay. A binding estimate fixes the price unless the customer adds services.

What is valuation coverage?

The mover's liability for loss or damage. For interstate moves, Full Value Protection is the default, and released value at 60 cents per pound per article is the no-cost alternative the customer can choose in writing. State rules govern local moves.

Do I need a USDOT number?

Movers carrying household goods across state lines need a USDOT number and FMCSA operating authority, and must give customers the "Your Rights and Responsibilities When You Move" information. Movers working within one state are licensed by that state, where it requires a licence.

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