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Painting estimate template

Painting estimates go wrong on preparation, not paint. This template prices prep, coats and materials for each area, so the customer can see where the time goes.

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Painting estimate · example

FromTruecoat Painting
ToHelen Brooks
CurrencyUSD
DescriptionQtyPriceAmount
Living room: wash, fill and sand walls; 2 coats matte; ceiling 1 coat1$980.00$980.00
Hallway and stairwell, including scaffold tower1$1,150.00$1,150.00
Interior doors and frames, 2 coats satin, each6$85.00$510.00
Materials: premium interior paint, primer and sundries1$420.00$420.00
Total$3,060.00

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How to use the painting estimate

  1. List rooms or exterior elevations as lines.
  2. Note the prep, the number of coats and the paint specified.
  3. Add materials on their own line, or include them per area.
  4. Give the estimate a validity date and deposit terms, then save.

What drives a painting price

FactorEffect on the estimate
Surface conditionPeeling or damaged surfaces add hours of prep
Colour changeDark to light usually needs primer and an extra coat
Height and accessLadders, a scaffold tower or a lift for upper floors
Trim and detailDoors, windows and mouldings are slow, so often priced each
Paint qualityPremium lines cost more per gallon but cover better

Typical terms

Painters commonly take a deposit for materials, 10 to 30% depending on the job and state rules, with the balance on completion and walkthrough. Give the estimate a 30-day validity and say that hidden damage, such as rot under old paint, is priced separately.

Questions

How do painters price a job?

By wall area, by room, or by labour hours plus materials. Area pricing is common for repaints; hourly suits heavy prep or repairs.

Should the estimate name the paint?

Yes: brand, product line, sheen and colour. It stops a customer comparing your estimate with one that uses cheaper paint.

What prep should be listed?

Washing, scraping, sanding, filling, caulking, priming bare surfaces, and protecting floors and furniture.

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