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Towing invoice template

A towing invoice may be checked by the vehicle owner, an insurer and a motor club. Identify the vehicle and the call, bill each service at its own rate, and keep storage days separate so the total can be traced.

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Towing invoice · example

FromLakeside Towing & Recovery
ToGregory Hale
CurrencyUSD
DescriptionQtyPriceAmount
Light-duty tow, hook-up; call received 11:40 pm on 2 October1$125.00$125.00
Loaded miles: I-10 near exit 571 to our storage yard14$4.50$63.00
Winch-out from roadside ditch1$95.00$95.00
After-hours surcharge1$50.00$50.00
Storage, 3 and 4 October (first 24 hours free)2$45.00$90.00
Total$423.00

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How to use the towing invoice

  1. Enter your company, with USDOT and state towing license numbers where required.
  2. Record the vehicle, the pickup and drop-off points and the time of the call.
  3. Bill hook-up, loaded miles, winching and any after-hours fee separately.
  4. Add storage days if the vehicle stayed in your yard, then save and issue.

What a towing invoice should include

  • Company name, address, phone, USDOT number and any state or city tow license
  • Invoice number, date, and the dispatch, claim or police report number
  • Vehicle year, make, model, colour, plate and the last digits of the VIN
  • Pickup location, drop-off location and loaded miles
  • Time of call, arrival and completion
  • Each service: hook-up, mileage, winching, dollies, cleanup, after-hours
  • Storage dates and the daily rate
  • Who authorised the tow: owner, police or property owner

Common towing charges

ChargeTypical basis
Hook-up or base rateFlat, by class: light, medium or heavy duty
MileagePer loaded mile, sometimes after the first few miles
Winching or recoveryFlat or per half hour
Dollies, flatbed or special equipmentFlat
After-hours, weekend or holidayFlat surcharge
StoragePer day, often after 24 hours free
Gate or release feeFlat, for release outside office hours

Questions

Are towing rates regulated?

For non-consent tows, such as police-ordered or private-property tows, many states and cities set maximum fees for hook-up, mileage and storage. Tows the owner requests are usually priced freely, but the price should be agreed first. Check the rules where you operate.

How do motor clubs and insurers pay?

Usually against their own dispatch or claim number at their agreed rates. Put that number on the invoice, and bill the vehicle owner only for anything outside the cover, such as extra miles.

When does storage start?

Commonly after the first 24 hours, charged per calendar day or per 24-hour period. State which in your terms and show the dates on the invoice.

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