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Plumbing invoice template

Plumbing customers want three things from the invoice: why you came, what you fixed and what the parts cost. This template separates the call-out, labour and materials so each one is clear.

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Plumbing invoice · example

FromRivera Plumbing & Heating
ToSandra Okafor
CurrencyUSD
DescriptionQtyPriceAmount
Emergency call-out, Saturday 4 October1$125.00$125.00
Labour: remove leaking water heater, install new unit, reconnect supply lines3.5$95.00$332.50
40-gallon gas water heater1$760.00$760.00
Permit fee (permit 25-0819), at cost1$85.00$85.00
Total$1,302.50

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How to use the plumbing invoice

  1. Record the customer, the address and the problem reported.
  2. Bill the call-out and the labour time.
  3. List each part and fixture with its price.
  4. Note any permit and your warranty, then save.

A plumbing invoice, line by line

LineWhy it is separate
Emergency or standard call-outCovers travel and attendance; agreed up front
Labour, hours at your rateShows time on site
Parts and fixtures, each listedThe customer can compare with retail prices
Disposal of the old fixtureOften queried when bundled
Permit feePassed through at cost

Warranty and payment terms

State how long your workmanship is guaranteed and that manufacturer warranties cover the fixtures. Home plumbing jobs are normally paid on completion by card or transfer; property managers and builders often get Net 15 or Net 30 on an account.

Questions

Should plumbers charge a call-out fee?

Many do, especially for emergencies and out-of-hours work. Tell the customer before you attend and put it on its own line.

Do I need a permit number on the invoice?

Jobs such as replacing a water heater or adding supply lines often need a permit. The permit number on the invoice gives the customer a record for insurance and resale.

Are plumbing parts taxable?

In states with sales tax, parts and fixtures are usually taxable, either charged to the customer or paid by the plumber as a contractor. How labour is treated varies by state.

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